Purpose and Intent
Vendors are requested to propose, implement and support a new Integrated Library System (ILS) for the Eudoxia Free Library, located in the City of Eudoxia. Eudoxia Free Library (AFL) operates and maintains three service locations.1.1 Vendors may propose a number of types of solutions to meet the needs of the Eudoxia Free Library such as the following:
- Hardware, Software and Services with the system operating on core computers housed locally at the Eudoxia Free Library
- Software and Services only with the system operating in a SaaS or “Cloud” computing environment where system hardware, and operating, database management and application software are hosted external to the library
- Services only with AFL providing its own hardware to operate in the local library environment or hosted externally and where the library applications are “Open Source” in the Public Domain
1.2 Vendors may propose more than one solution.
1.3 Vendors must propose one solution that operates on equipment installed at the Eudoxia Free Library.
1.4 Vendors at a minimum must provide the following installation and implementation services:
- Installation of ILS applications and the library database on library equipment or externally in a SaaS environment
- Conversion of current library application software parameters with assistance in making changes as required
- Conversion of the following data: patrons, bibliographic records (titles), items (copies), name and subject authority records, circulation transactions (charges, bill, holds), acquisitions (vendors, order, funds), serials (control records, check-ins, chronology) and records in a separate Newspaper Index database
- Staff training on all ILS functions
- System administration and user documentation for the ILS
- Ongoing maintenance and support for ILS applications